Tips for Time Management
March 22, 2019
Some of the most common complaints in any workplace have to do with time management. Employees feel like they don’t have enough time or struggle with using their time effectively to accomplish daily goals. The purpose of developing time management skills is to maximize the time we do have, and where possible, find more time in the day that can be used to accomplish those goals and objectives.
Write - Pen and paper or a phone - always be able to write things down. This seems so simple that it’s almost a no-brainer but it is truly a great way to stay organized. If you have important thoughts, conversations, or meetings throughout the day, take notes!
To-Do List - Written to-do lists will help you to prepare mentally for the challenges ahead. Re-evaluate priorities and retain enough flexibility in your schedule to alter plans or meet changes in deadlines. To-do lists can be written during mundane morning activities, such as getting ready for work or over breakfast and a cup of coffee.
Analyze Your Time - Pay attention to where all of your time goes. The amount of time you spend on Facebook may surprise you! Use a time tracker to see where all of your time is going and evaluate what you might like to change. What tasks could be condensed into a more productive block of time? Prioritize your activities to identify where you can make improvements in your daily life.
Peak Productivity - Find out the time of day that you are able to be the most productive. If you find yourself more inspired on average at a particular time of day, use that time effectively. On the other hand, if you find yourself hitting a productive low at a particular time of day, schedule a break or change in activity that is least likely to put you in a negative mood.
Eliminate Distractions - Take time to identify possible distractions in your day and avoid them. post a sticky note on the wall with a message telling yourself to get back to work. Make a “Do Not Disturb” sign for your office door to ward off coworkers when you need to focus. Try turning off unnecessary electronic devices, email notifications, text messages, and social media alerts. For every bad habit, there’s a preventative measure you can take to help keep you on task.
Unwind - Give yourself five or ten minutes to recover from prolonged or intense activities. It will leave you feeling more relaxed and refreshed for the next task. It’s also important to schedule in time for relaxation at the close of your day so that you can rest more easily at night and be more productive in the morning.
If you’re serious about improving your time management skills, these tips are a great starting point. If you still find yourself struggling, incorporating additional tools such as check-lists, alarms, and scheduled reminders through an application like Google Calendar can also help you develop those good habits.